Payroll Administrator

Payroll Administrator – 12-month FTC

Swindon or Newport – flexible and hybrid working options

Band B - £23,500 - £25,000 per annum, dependent on experience

UKSBS is a public sector shared service centre providing high quality HR, Payroll, Finance, Procurement and IT services and expertise to our partners. We are proud of the part we play in enabling our partners to achieve the best outcomes for the British people and the UK economy.

It’s an exciting time to join UKSBS as we transform our business to be the leading UK public sector business service provider. We aim to become a very different organisation over the next few years as we move to a modern multi-platform, digitally enabled organisation.

Our Payroll Services team is a group of professionals who are passionate about providing high quality service delivery to our clients and customers. Our team is a very fast-paced and high-energy environment as our deadlines are fixed and our volumes are high – this makes for a really rewarding role with plenty of opportunity to learn and grow.

As we embrace hybrid working, our roles offer flexibility in working pattern and where you work, all we ask is that you join the team when they meet up once or twice weekly in the office to share best practice and discuss issues. Our leaders and managers work collaboratively with the team to foster a positive, supportive yet hard-working culture. If you’ve got a tenacious working style and can be comfortable with all the challenges that working in a busy, high-volume payroll team brings we’re keen to see more from you.

We’re interested in hearing from you if you are considering a new opportunity and you’re eager to grow your skillset in payroll or shared services. Whether you’re switching from a similar industry, returning to work from a career break or thinking about taking your first steps in a hybrid role, we’d love to read more about you.

As a Payroll Administrator, your duties will include:

• Administer, input and check payments for a specific payroll
• Process manual overtime submissions
• Collate Service Delivery Packs for the client and prepare the reconciliation summary
• Process cash advances including entering the recovery into the employee’s record
• Reconcile and upload pension monthly data
• Calculate overpayments both manually and using QTax
• Complete payroll reconciliations and exception reports
• Complete the administration for childcare voucher payments
• Prepare and reconcile third-party remittances
• Set up templates for employee and/or third-party payments
• Work in collaboration with other internal and external partners and customers and third-party providers
• Assisting with resolving queries in a timely manner through a variety of channels line with agreed SLAs
• Responsible for monthly BACS payment reconciliation process

Flexibility may be required to respond to the changing needs of the organisation and the service. You may also be asked to support with ad hoc projects and pieces of work relevant to your role in line with business requirements.

To do this role well you will need to possess the following:

• Be educated to GCSE level or equivalent, including Maths & English (A-C)
• Strong levels of numeracy
• Experience in dealing with customers and third-party suppliers
• First class written and oral communication skills
• Strong PC literacy skills, particularly MS Excel
• Previous experience within a payroll department preferred, however any previous finance experience would be of interest*
• Experience of working with Oracle or similar systems would be highly advantageous as would any experience of working in a Shared Services environment or similar

*Whilst it’s important to acknowledge some experience working with or in a payroll department is preferred, we have a great team of payrollers with a wealth of experience who are excited about the opportunity to share their experience and knowledge with any candidate who brings enthusiasm and excitement to learn.

Submitting an application

If you wish to apply for this vacancy, please submit your application by midnight on Monday 30th  June 2025. Interviews will take place week commencing 7th July 2025.

You must submit a CV and covering letter as part of the application process. Your CV should set out your career history including training and qualifications, with key responsibilities and achievements. Please ensure that each entry of your career history also has a few sentences outlining a description and the key elements of that role.

We reserve the right to close the vacancy early if we receive a high volume of quality applications.

Things you need to know

To be considered, you will need to successfully obtain BPSS security clearance before commencing the role.

UKSBS does not hold a Home Office Sponsor Licence under the UK Immigration System, therefore applicants must have eligibility to live and work in the UK at application stage.

Working pattern

Full-time or part-time, hybrid.

In return for your skills and experience, we offer flexible and hybrid working arrangements. Eligibility and the degree of home working will vary depending on the requirements of the role, further details will be discussed if an offer is made.

Benefits

• A generous annual leave allowance
• Flexible working and family friendly policies
• Excellent defined benefit pension scheme
• Cycle to work scheme
• Season ticket loans
• Employment Assistance Programme
• Childcare scheme and on-site nursery (at our Swindon office)

Inclusion, accessibility, and adjustments

As an inclusive and Disability Confident employer, we welcome applications from a diverse range of communities.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition, we have a duty to make reasonable changes to our processes. Find out more about out equality, diversity and inclusion commitment and vision.