Executive Office Assistant
- 📁
- Administration
- 📅
- Apr 15, 2024 Post Date
- 📅
- 240000DF Requisition #
Science and Technology Facilities Council
Salary: £28,498 - £29,922 per annum (dependent on skills and experience)
Hours: Full time
Contract Type: Open Ended
Location: Science and Technology Facilities Council, Rutherford Appleton Laboratory, Harwell, Oxfordshire (this role will be based at RAL, however, both hybrid and flexible working are fully supported)
Together, our scientists, technologists, engineers, technicians and business support team explore the unknown and turn what they find into work that changes the world around us. Whether it’s sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in making a positive difference to society.
Come and discover how much you can achieve when you’re surrounded by world-leading experts, encouraged to constantly learn and empowered to explore your curiosity.
About us
As a member of the STFC Executive Support Office you will be working at the very heart of the organisation. Reporting to the Private Secretary to the Executive Chair, you will be part of a friendly and profession team that interfaces with Directors and their teams as well as being a key point of contact for STFC Council members. You will also provide support to the Stakeholder Engagement group on the organisation of VIP visits to RAL. This position has scope for career development and for post holder to develop both themselves and the role.
About the role
The role is to provide secretariat support for the STFC Executive Board and Council to ensure efficient governance of STFC. It also support visits to STFC from key stakeholders from both in the UK and internationally.
Main Duties and Responsibilities include:
• overseeing the forward schedule of papers for Executive Board and Council, liaising with Directors and paper authors, checking quality of papers and distributing them via SharePoint
• leading on meeting arrangements and logistics for the Executive Board and Council meetings including booking meeting rooms, accommodation, transport, dealing with 3rd party suppliers etc.
• being a key point of contact for STFC Council members including assisting with the on-boarding process, maintaining Council members’ register of interests and oversight of expenses
• developing and updating Council and Executive Board web pages
• providing admin support for VIP visits to RAL including registering visitors, booking meeting rooms & catering, helping to secure senior staff, circulating visit programmes & agendas to attendees, and responding to any last minute logistical issues
We ask some of the biggest questions in the universe, to answer some of the biggest challenges in the world. Whatever our role, we have the freedom to explore, learn and connect, as part of a community that loves to share knowledge and support one another.
As one of Europe’s largest research organisations, this is a place where there’s always something new to learn – about the world around us, about your career, but most of all, about yourself. Join us and discover what’s possible.
STFC values their employees by offering a benefits package designed to provide an excellent work/life balance including 30 days’ annual leave, 10.5 public and privilege holidays, flexible working hours, exceptional average salary pension scheme, social and sporting activities and societies and a subsidised restaurant.
Person Specification
The criteria below will be assessed at Shortlisting (S), Interview (I) or both (S&I)
• experience of working in a similar administration environment (S&I)
• clear, concise and professional written and verbal communication skills with the ability to communicate with staff at all levels and demonstrate high level of discretion (S&I)
• good levels of accuracy and attention to detail (S&I)
• strong organisational skills with the ability to self-organise, plan and prioritise, to meet deadlines and achieve objectives (S&I)
• supportive of colleagues and the team and willing to adapt during particularly busy periods (I)
• Ability to deliver under pressure and in a sometimes ambiguous/changing environments, taking initiative where required (I)
Additional Information
As this job does not fulfil the UK Government minimum criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y
To apply for this position, please submit a CV, and a covering letter in which you describe your motivations for applying and how you meet the criteria in the person specification.
Applications without a covering letter will be excluded from shortlisting.
This role will be based at RAL, however, both hybrid and flexible working are fully supported.
About The Science and Technology Facilities Council (STFC)
As one of Europe’s largest research organisations, we ask the biggest questions in the universe to find answers that change the world around us. We seek understanding. We’re proud of the impact we make. And we’re committed to helping build a globally competitive, knowledge-based UK economy. Being part of all this means contributing to work that pushes boundaries and creates possibilities. You’ll work with, and learn from, true experts. Whatever your role, you’ll be free to question, and encouraged to share ideas. And, in a positive and supportive culture, you’ll discover just what a difference you can make when you’re equipped and inspired to excel.
We’re a place where curious minds thrive. Not bound by profit, we explore ideas that others don’t, ask questions that others won’t, and discover answers that others are not equipped to find. And, alongside Mars landings and black holes, we also explore diverse, international projects in everything from science and engineering to computing and technology. Whether it’s at the cutting edge or behind the scenes, our work is intellectually challenging. It’s very often ground-breaking. And it’s endlessly, irresistibly fascinating.For more information about STFC please visit https://stfc.ukri.org/
You can also visit our careers site https://www.stfccareers.co.uk/
About UK Research Innovation (UKRI)
UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation.
Supporting some of the world’s most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.
More information can be found at www.ukri.org.
Choosing to come to work at UKRI means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme. For more details, visit benefits of working for UKRI.
The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment.
How we support EDI in the workforce
At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so. We also value diversity of thought and experience within inclusive groups, organisations and the wider community. For further information, please visit ‘How we support EDI in the workforce’.
Disability Confident Employer
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy/ies. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
How to apply
Online applications only preferred for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the ‘experience’ section of the application.
UKRI seeks to ensure it creates and maintains a system of openness, fairness and inclusion – a collaborative, trusted environment, which is attractive to and accessible to everyone who is interested in developing their career with us.